Foreigners Registration

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Foreigners Registration

When checking in the chance guest the room clerk gives him all the

information about the food and beverage service and the main hotel facilities.

The room-clerk must observe the rules of registration set in the hotel for

different categories of guests.

The following documents are required for hotel registration:

 passport

 foreign passport

 identity card (for military men)

 serviceman‘s identity card (for soldiers, sailors, sergeants and first

sergeants)

 birth certificate (for children under 14)

Foreign guests are registered upon presentation of visas, migration cards

and identification documents.

Registration within three days is required by all foreigners arriving in

Russia.

The registration period depends on the visa type. There are the following

types of visa: entry visa; multi-entry visa; business visa; guest visa; tourist

(travel) visa; transit visa.

All foreigners arriving in Russia are supposed to fill in a migration card.

The migration card consists of two parts A (entry) and B (exit).

Foreigners are requested to fill in both parts of the Migration Card (A and B)

and hand it over to the Border Control Officer along with their passport and

other certificates and travel documents. The Card should be filled in clearly

and legibly |ˈledʒəblɪ| разборчиво in Russian or English in block letters.

According to the Russian law all foreigners should be registered in the

Interior Ministry local office within 3 days on arrival at the point of destination

except those who are to be registered by the Ministry of Foreign Affairs.

Card B should be kept along with the passport until going through the

departure passport control procedure. After being checked the both parts of the

migration card are stamped by the hotel. The hotel must hand over Part A of

Migration cards to the Interior Ministry local office on the day foreign guests

check in at the hotel.

Registration stamp sample

Registration No ________________

Passport No __________________

From_______ to _______________

Mr. Ms. ______________________

Hotel ________________________

Signature______________________

The room clerk sees to foreign guests extending (продлить) their visas in good time.

The guest may be reminded about visa extension orally or in writing.

Reminder sample

Room number ______

Dear Mr. _____,

Please be reminded that your visa expires|ɪkˈspaɪər|истекать on _______ (date).

Yours faithfully,

Reception

A registration card should be filled in for every foreign guest. A

registration card for an expected guest is prepared well in advance. The room

clerk enters all the guest‘s personal details from the reservation chart

prepared by the Reservation Department. Walk-in guests fill out the

registration card when checking in. The registration card indicates показывать as follows:

room number, date of arrival, date of departure, type of reservation, the number

of persons, room type, duration of stay, room rate, reservation number, guest‘s

full name, residence |ˈrezɪdəns| место жительства, place of work, occupation |ˌɑːkjʊˈpeɪʃn| род или вид деятельности, профессия, date of birth, method of payment (cash, credit card, voucher, account to company). The receptionist should always check that the registration card is completed correctly and legibly |ˈledʒəblɪ| разборчиво.

Then the receptionist informs the guest of the room number and room

rate. If the guest has a travel agency booking, the receptionist should get the

original voucher and check it against the hotel`s copy.

When large tour groups are checked in it‘s useful for the group leader to

deal with registration cards and hand them over to the reception together with a

name list and a rooming list of the group.

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